Self-help templates
Invitation Letter for a Visitor
For inviting a relative, friend or business contact to visit you: host, guest, dates, accommodation, costs, return, attachments.
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How to use it
- When: you invite a relative, friend or business contact to visit you in your country, and the visitor needs a letter to support a visa application or to show at the border.
- Who signs: the host (the person inviting). The guest keeps a copy for the application and for the trip.
- Fill in everything in [square brackets] and cross out options that do not apply. The details must match the guest's passport and the visa application exactly.
- Be truthful and specific: state who the guest is, why they are coming, for how long, where they will stay and who pays. Do not promise anything you cannot do.
- Attach what is asked: often a copy of the host's ID or residence permit, proof of address, proof of income and, if the guest stays with you, a document showing you may host them.
- Tip: check the embassy's website for the exact requirements and any form to use. Some require the invitation to be signed before a notary or registered with an authority.
What is inside
- Art. 1. The host (the person inviting)
- Art. 2. The guest
- Art. 3. Purpose and dates of the visit
- Art. 4. Accommodation
- Art. 5. Costs
- Art. 6. Return and responsibility
- Art. 7. Supporting documents
- Art. 8. Declaration
- Notes on the clauses and a checklist of what to check under your country's law
What these templates are not
- They are self-help templates, not legal advice, and they do not replace a lawyer.
- Laws differ from country to country, and some rules cannot be changed by contract. Each template ends with a checklist of what to check where you live.
- For a high-value or unusual situation, ask a local lawyer or notary to look at the final text.
TheLawToKnow Tools. Self-help template. Not legal advice. Check the law currently in force. Written with the help of AI tools and reviewed by a lawyer-author.